Town of Little Suamico seeks Part-time Deputy Clerk-Treasurer

The Town of Little Suamico (population 5,659) is accepting applications for a Part-time Deputy Clerk-Treasurer. The Deputy Clerk-Treasurer acts as the primary public contact at Town Hall and performs routine clerical, customer service, administrative and data processing work in licensing, election administration, meeting preparation and follow up, and tax collection. The ideal candidate will have the ability to work both individually and cooperatively in a professional, small office environment. Excellent communication and organizational skills and numbers proficiency are essential. Some evening hours will be required. Graduation from an accredited high school and experience working in an office setting is required. Prior municipal experience is desired. Starting wage range of $17.00- $20.00 per hour depending on qualifications. A complete job description, qualifications and application requirements are listed below.

• Position Title: Deputy Clerk/Deputy Treasurer
• Reports To: Clerk/Treasurer
• Classification: Regular Part-Time, Hourly
• Pay Range: Hiring Range: $17.00 – $20.00/hour depending on qualifications; No benefits.
• Hours: Avg 20-24 Hours per Week
• Purpose of Position: The Deputy Clerk-Treasurer acts as the primary public contact at Town Hall and performs routine clerical, customer service, administrative and data processing work in accounts payable/receivable, licensing, election administration, meeting preparation/follow up, and tax collection at the direction and under the supervision of the Clerk-Treasurer. Serves as Deputy Clerk-Treasurer in accordance with Sec. 60.331 and 60.341, Wis. Statutes. Work is performed under guidelines set by state statues and town ordinances, policies, and practices, all executed accordingly.

JOB DUTIES AND RESPONSIBILITIES

Tax Collection

• Maintain and update Special Charge list
• Assist with the preparation and mailing of the tax bills
• Collect and accurately record property tax payments in GCS software system and prepare deposit slips
• Prepare tax overpayment refunds

Accounting

• Prepare cash receipts
• Reconcile petty cash
• Assist Clerk-Treasurer and Town auditor with the annual audit report
• Assist Clerk-Treasurer and Town Board with developing annual budget

Elections

• Maintain election inspector position, achieving required training hours
• Maintain the list of voters using the Statewide Voter Registration System, adding new registrants and deleting any voters that have moved or passed away
• Preparation and testing for all elections
• Election Day operation, delivery of materials and compilation of results.
• Maintain permanent absentee voter’s list
• Assist in mailing absentee ballots to all voters on the permanent list, track absentee ballots received and absentee ballots requested

Peripheral Duties:

• Assist with walk in customers and answering of the telephone
• Open and sort mail
• Preparation and dissemination of plan commission applications to Town professionals for review
• Develop agendas and prepare meeting packets for Plan Commission, Town Board and various meetings
• Meeting research, preparation and set up
• Working with residents to resolve service complaints or questions
• Assist with inquiries, directing residents to appropriate department for assistance
• May be the first contact on many complaints and issues with residents
• Issuance of dog licenses
• Maintain files and binders and assist with filing
• Compile cost estimates for proposed projects/purchases as directed
• Process and respond to title company requests
• Maintain Town website
• Assist with issuance, maintenance and reporting of operator and liquor licenses
• Perform background checks on license applicants
• Record building permits for Town’s records and the Assessor
• Maintain permit deposits and issue completion deposit refunds as appropriate
• Maintain Town records for resolutions, ordinances, meetings, minutes, etc.
• Maintain fixed assets records and property inventory record for insurance purposes
• Attend available workshops, educational sessions, as required
• Support of and assistance to the Clerk-Treasurer as needed

The above listing describes the general duties but not a complete listing of all duties and responsibilities of the Deputy Clerk-Treasurer.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of clerical office procedures and computer applications including QuickBooks, word processing, spreadsheets, databases, and other applications;
• Knowledge of general town operations, policies, procedures and ordinances;
• Skill in operating office machines including computers, typewriters, telephone, fax machines, calculators and copiers;
• Ability to establish positive working relationships with other employees, elected officials, election workers, and the public. Strong customer service and teamwork skills are essential;
• Ability to complete multiple tasks simultaneously and within deadlines;
• Ability to perform data entry accurately and efficiently;
• Ability to comprehend complex information, including town ordinances and state statutes relating to election laws and licensing.
• Ability to process confidential information with discretion; as well as organize, schedule, and prioritize work.
• Knowledge and understanding of State Statute laws, as they relate to the Municipal Clerk, as well as knowledge of Town ordinances, policies, and procedures.

EDUCATION AND EXPERIENCE:

A High School Diploma or G.E.D. and a minimum of three years’ experience working in a government environment or any combination of education and experience that provides equivalent knowledge, skills, and abilities.

The Town of Little Suamico is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Please submit cover letter, resume and application to Clerk-Treasurer Lisa Glinski via email at lsclerk@bayland.net or via mail at 5964-A Cty Rd S, Sobieski WI 54171.